IWMS / CAFM Application Specialist

Company Name: nih/nhlbi/oim

The NIH is the premier biomedical research center in the world. Its 27 Institutes and Centers employ approximately 18,000 employees doing a vast array of jobs, all supporting efforts for a healthy nation. For information on the NIH mission, goals, and Institutes and Centers, visit NIH Overview. The National Institutes of Health is located in Bethesda, Maryland and is conveniently accessible by Metrorail, bus, bicycle and car.

The National Heart, Lung, and Blood Institute (NHLBI) is recruiting for a IWMS Application Specialist in support of its mission to promote the prevention and treatment of heart, lung, and blood diseases and enhance the health of all individuals so that they can live longer and more fulfilling lives.

The IWMS Application Specialist is a member of the NHLBI Space + Design Branch, which has three primary responsibilities – to maintain a comprehensive database of all NHLBI space, coordinate day to day facility needs through minor alterations, and act as an owner’s representative for all renovation projects. Managing the 350,000 square feet space portfolio and associated processes will be the IWMS Application Specialist’s main duty.

Necessary Skills/Background:

• Bachelor’s (BA/BS) degree from accredited 4-year university in Architecture/Interior Design or related field
• Expert level AutoCAD technical skills
• Minimum 3 years of significant IWMS/CAFM experience (Planon experience preferred)
• Excellent written and verbal communication skills
• Experience using and applying BOMA standards
• Moderate experience with customization of basic web portals and forms
• Proficient Microsoft Office, Adobe Creative Suite, other project management or facility planning tools
• Strong organizational skills and the ability to prioritize complex tasks
• Ability to manage and simultaneously coordinate high-priority short and long-term projects
• US Citizenship or permanent residency required

Position Duties:

• Acts as the NHLBI business owner for the IWMS Planon Application
• Works in the Planon system to update data records, space-poly-lining, generate reports, and enhance the system’s functionality
• Actively manages the 350,000 sqft space portfolio to ensure records are accurate in both CAD base files and Planon application
• Work to continually enhance performance and readability of the Planon space database
• Performs general maintenance of Planon service request database, tables, queries and reports
• Prepares space reports, space allocation memos, and space planning presentations for Space + Design Branch Chief
• Performs analyses to ensure occupancy and utilization are maximized across the portfolio
• Conduct field measurement and verification surveys
• Identify and drive business process requirements and expansion of Planon functionality
• Collaborate with IT development team to implement enhancements to functionality
• Conduct Planon user acceptance testing for new functionality and train new users
• Works with Project Architects to develop and refine Planon-compatible standards for AutoCAD drawings and products
• Assists with the annual rent validation process
• Manages functionality of NHLBI’s Rees equipment monitoring system database
• Initiates, coordinates, and implements special Division programs and projects

Salary Range

• Up to $65,000 based on experience and/or education
• Benefits: health and wellness benefits available

Application Submissions

To be considered, please submit your resume and cover letter to OIM.recruit at with the subject heading of "IWMS/CAFM Technician". Candidate submissions will be accepted on a rolling basis.

We are an equal opportunity employer, and we actively prohibit discrimination and harassment of any kind. We strongly encourage people of color, LGBTQ+ people, immigrants, women, and people who are differently-abled to apply. Interested candidates must be a U.S. citizen or permanent resident authorized to work in the U.S.

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